Line Crew Administrative Support

Employer Name Electric Power Systems, INC   Address 3305 Arctic BLVD Ste 201
Job Type Full-time, Permanent   Address 2 3305 Arctic BLVD Ste 201
Experience 2 - 5 Years   City Anchorage
Education High School / GED   State Alaska
  Zip Code 99503

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Job Description

Electric Power Systems, Inc. is a unique company offering a wide range of experience and education in the area of power system operations, design, consultation, studies, petroleum industry controls, and general engineered systems. We provide extensive services from planning studies, design and construction, to periodic testing and maintenance. We are currently seeking a friendly and skilled assistant to join our Electrical Line Crew Construction administrative team.

This person will be responsible for working directly with the electrical line crew. Daily tasks include but are not limited to:
• Collect, review, and input crew timesheets into excel for payroll
• Collect, review, code, and submit all types of receipts and material packing slips for accounts payable
• Review, code, and approve vendor invoices
• Arrange travel and lodging for staff for out of town work.
• Assist with new hire paperwork from union hall.
• Assist with bid and proposal preparation, including tracking website bid postings, preparation of bid documents, organization and setup of electronic bid files, and create bid document for supervisor using bid unit sheets.
• Coordinate monthly/as-needed invoicing of active jobs ensuring timely billing to clients, and track status on all active projects
• Interface with subcontractors, vendors and suppliers to coordinate services or materials
• Prepare and submit permit applications, insurance documentation and other required pre-construction documentation including internal job set-up and closure
• Regular interface with clients for reporting, job tracking, invoicing, etc.
• Prepare required construction project submittal documents, schedules, daily reports, and close-out documents for clients
• Assist with preparation of internal monthly budget-to-actual reviews and cost-to-complete reports
• Attend monthly meetings on JBER with clients and run digging permits (note taking)
• Must be able to reveiw contracts in detail

Required Skills

Electric Power Systems, Inc. is a smoke free and drug free company. A valid driver’s license with an insurable driving record and is required. Applicant must be able to pass a background check and be able to obtain a JBER base pass. Reliability and attention to detailed is a must, as well as a team player, self-starter, well organized and willingness to work in a fast paced environment. Must be able to socialize with various personalities, and have excellent verbal and written communication skills. Ability to multi-task with frequent interruptions while remaining positive, organized and accurate. Ability to compose letters and memorandums; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures.

Electric Power Systems, Inc. is an Equal Opportunity Affirmative Action employer that values diversity at all levels. We consider candidates for all positions on the basis of qualifications and without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, protected veteran status, disability and any other legally protected status. Minorities, women, veterans and individuals with disabilities are encouraged to apply. We are an EEO/AA employer.

Description of Benefits: Salary / Commissions / Bonuses / Other

Electric Power Systems offers a great benefits package including Medical Insurance, Dental and Vision Benefit Option, Life Insurance, Long Term Disability, 401 (k) Plan, Health Club Membership, Employee Assistance Program, Paid Vacation and Paid Holidays.